A particular description profile is assigned to each text. The profile predefines the relevant elements, their headings or titles, the sequence in which they need to be entered and in which they will later appear in the form of reports. Apart from text fielda, the profiles offer additional input options for entering data (i.e. lists and tables). Descriptive text is saved independently from the profile that was first selected and a different profile can later be assigned to the same text (or a copy of it). Therefore, once entered data can be used repeatedly and for different purposes (for different funding applications, e.g.).
Types of profiles
Three types of profiles are available for entering or editing data.
a) Standard profiles
These are sample profiles which have been predefined by quint-essenz and which can be used for planning, managing and evaluating projects (final reports). Usually, you will start your work by using these standard profiles.
b) Institutional profiles
These are profiles that have been made openly available by the institutions that created them (e.g. funding application forms).They can be used by all others.
c) Customized profiles
You can copy a standard template and adapt it to your own requirements. The copied standard profile will appear in the list of your own ones and can be edited there. These customized profiles can be made accessible to other users by entering their names into your list of members. Thus, you can share your personnally created profile for a project draft, for example. The list of customized profiles will eventually contain the profiles over which you have ownership as well as those of others who have granted you access to their own user-defined profiles.
Description profiles are always presented in one particular language. If you change the language (top right), only the user interface will change, but not the language used in the templates (titles, key questions, etc.). However, standard profiles are available in four languages and you can match the profile’s language to the one you are using for your description by selecting the desired language in the metadata section of your description.