Are you planning a smaller project and asking yourself how the many aspects and tools can also be taken into account in small projects? We recommend starting with the project draft in the project management tool. Alternatively, you can use the templates under “The essentials” to:
- describe the project idea: project draft template
- specify the objectives and measures: planning chart
- visualize the actors and their involvement in the project: structured organization chart
- reflect on the project quality: quality criteria lists
You can expand the project draft into a project plan at a later date. When implementing the project, the interactive schedule and to-do list in particular are very good for smaller projects. When closing the project, the final report can either be written directly in the project management tool or using a Word template.
At the conclusion of a project/program, the time is now to give an account of the project’s success, to reflect on the implementation and to document findings and lessons learned.
This guideline will inform you about the aspects that should be covered and discussed in some detail in a final report. The list of items is also available as a Word template.Instructions (pdf) | Template (doc.zip)
Structured organization chart
Ideally, the structure of a project is established in the initial planning phase. It will need to be completed and adjusted along the way. Its function is:
- to illustrate the institutional embedding of the project as well as the project environment (networks)
- to determine the best possible structure for the project
- to determine clearly who will be involved in the project and who might have a positive or negative influence on its success
- to determine the role and responsibilities of all concerned
- to detect potential and real conflicts
- to identify structural changes and use them to improve the project.
Instructions (pdf) | Template (ppt.zip)
The planning chart is the most important and central tool for the planning of a project. Its function is:
- to separate visions, aims and objectives (effects/results) from strategies and measures (activities)
- to specify and to clarify project aims and objectives
- to define indicators for success and desired target values
- to decide on strategies
- to break down the project into distinct stages marked by 'milestones'
Instructions (pdf) | Template (doc.zip)
Quality criteria list
Criteria are required for a systematic projectand program quality assessment. The criteria that are presented in this document have been developed for intervention projects in health promotion and prevention but can be applied to other projects.Ackermann & Studer (2006) (pdf) Evaluation Profile (projects) (doc.zip) | Ackermann & Studer (2006) (pdf)
- How did you ensure that your small project will have some lasting effect after completion and not simply dry up?
- Are you sure that a small project is indeed the right answer for the complex questions and challenges of health promotion?
- Is the project part of a broader strategy with a longer-term vision?
- In a small project, are there any elements that are less important than they would be in a bigger one, or do some aspects become particularly important?
- How do you recognize the quality of a small project?